Meeting Time Finder
Pick two locations and your work hours — see all 30-minute windows where both teams are available.
Pick two locations and your work hours — see all 30-minute windows where both teams are available.
A meeting time finder compares the working hours of two locations and lists the times when both are on the clock at once. That shared span is the overlap window. When a team in New York works with colleagues in London, for example, a standard 9 AM–5 PM day in both cities overlaps for only about three hours, from 9 AM to noon in New York, which is 2 PM to 5 PM in London.
The size of the overlap depends on the time difference between the two places and on how long each workday is. Locations three hours apart share most of the day, while US–India or US–Asia pairs often share no standard working hours at all, so someone has to start early or stay late. Daylight saving time shifts the picture as well: the US and Europe change clocks on different dates in March and in October–November, so for a few weeks each year the gap between them is one hour smaller. Widening the work-hours range by an hour or two often reveals a usable slot.
To use this meeting time finder, pick Location 1 and Location 2 from the list, which includes San Francisco / LA, Denver, Chicago, New York, UTC, London, Paris / Berlin, Istanbul, Mumbai, Singapore, and Tokyo. Set the work hours start and end (9:00 AM to 5:00 PM by default); the same range applies to both locations. Press Find meeting windows to see every 30-minute slot that falls inside working hours in both places, shown side by side in each location's local time, plus the total hours of overlap. If no slot fits, the tool reports that no overlap was found. Results reflect today's date and current clock offsets.
Any 30-minute slot where both locations are within their specified work hours.
Yes — set your own start and end times for both locations.
The tool will tell you there's no overlap and you can adjust the work hours.
Results are estimates for planning purposes only.
Finding a meeting time that works for participants in different time zones requires knowing both the time difference and each person's working hours. This tool does that automatically — it shows every 30-minute window where both locations are within your specified working hours.
Select your two locations, set the working hour range (default 9 AM–5 PM), and click Find Meeting Windows. The results show the equivalent local time in both zones for every available slot.
| US Eastern | London (winter) | Paris / Berlin (winter) | Notes |
|---|---|---|---|
| 8:00 AM ET | 1:00 PM GMT | 2:00 PM CET | Early for US, good for Europe |
| 9:00 AM ET | 2:00 PM GMT | 3:00 PM CET | Best overlap slot |
| 10:00 AM ET | 3:00 PM GMT | 4:00 PM CET | Good for both |
| 11:00 AM ET | 4:00 PM GMT | 5:00 PM CET | End of Europe day |
| 12:00 PM ET | 5:00 PM GMT | 6:00 PM CET | After hours for Europe |
| US Pacific | Tokyo | Singapore | Sydney (AEST) |
|---|---|---|---|
| 7:00 AM PT | 12:00 AM JST | 11:00 PM SGT | 12:00 AM AEST |
| 5:00 PM PT | 10:00 AM JST (next day) | 9:00 AM SGT (next day) | 11:00 AM AEST (next day) |
| 6:00 PM PT | 11:00 AM JST (next day) | 10:00 AM SGT (next day) | 12:00 PM AEST (next day) |
US-Asia meetings are the hardest to schedule. Either US participants meet early morning or Asia participants meet late evening. Most global teams rotate the inconvenient slot fairly.
Use the Meeting Time Finder above. Select both locations and specify your preferred working hours. The tool finds all 30-minute windows where both locations fall within business hours.
In winter, 9 AM–12 PM Eastern (2–5 PM London) is the overlap window. In summer, the window is similar but shifts by an hour due to DST timing differences. Aim for 9–10 AM Eastern for the most convenient slot for both parties.
With California at UTC-8 (PST) and India at UTC+5:30 (IST), there is a 13.5-hour difference in winter. 7:30 AM California is 9 PM India — one of the only viable windows. Many US-India meetings rotate time zones so neither party is always inconvenienced.
An overlap window is any time slot where all participants are within their specified working hours simultaneously. This calculator shows all available 30-minute windows for two locations.
Use the two-zone finder to identify windows, then manually verify the third zone is also within working hours. For three or more zones spanning many continents, there is often no perfect window — rotation or asynchronous communication may be necessary.
Tuesday, Wednesday, and Thursday are generally best — participants are less likely to be traveling and energy levels are more consistent. Avoid Monday mornings and Friday afternoons, which tend to have lower attendance.
Include the time in multiple zones when sending invites: '3:00 PM ET / 8:00 PM GMT / 9:00 PM CET.' Use calendar tools like Google Calendar that automatically convert times for each recipient's local timezone.
Yes. It uses each location's time zone rules for today's date, so results reflect whether daylight saving time is in effect right now. The UTC option never changes, while London (BST) follows UK clocks year-round, so pick that one for London in summer or winter.